“Gravity Systems provides us with excellent service. They not only respond immediately to our requests, but give us great options to choose from for enhancing our network”
Why choose Gravity Systems to help with the IT side of employee onboarding & offboarding?
Configure new devices with all the apps, permissions, and security features your new hires need before their first day.
Provision VPN or MPLS access to connect new users securely to company systems from any site.
Easily remove login credentials, firewall rules, and account access to complete user offboarding.
Reclaim and reconfigure offboarded employee hardware to prevent unwanted access and prepare for reuse.
Set up MFA across key systems to protect new employee accounts from unauthorized access.
“Gravity Systems provides us with excellent service. They not only respond immediately to our requests, but give us great options to choose from for enhancing our network”
“I have worked with Gravity Systems for the last 10 years and would not recommend using anyone else! They have EXCELLENT customer service, they are extremely responsive, they listen to their clients and offer IT services that cannot be compared. I briefly used another company when I started my new job to give them a shot, but they did not hold a torch to Gravity Systems! Call them first!!”
“I have used these guys for a couple years and I can call them with anything, big or small! Jeff gave me a major leg up by researching our new company PC and outlining every spec needed so I could just walk in and hand my phone to the tech. It was the simplest and shortest time I’ve ever spent purchasing anything electronic, especially for my business! Thank you!!!”
“These guys are beyond awesome. They go above & beyond to make sure your computer problems are solved! They bring solutions and integrity and smiles. And answer all questions with sincere kindness and understanding of frustration. Highly recommend calling them straight away and avoid raising your blood pressure!!!”
“These guys are the real deal! I have used Gravity Systems for my business for about a year now and I have never been disappointed, as a matter of fact I’d go so far to say that regularly these guys far exceed my expectations. In the past I’d be nervous for things like a computer swap but with Gravity Systems it went flawlessly. I even use their on-line backup services so I know all my data is safe and secure. These guys know the answers and if they don’t they find the answer. Great service!”
“Gravity Systems consistently goes above and beyond to provide exceptional customer service. I have used them for IT support for many years and my latest experience with Manny was more of the same professional service! Keeping cool while helping somebody through a possibly stressful situation takes a specific kind of dedicated employee and Gravity Systems consistently delivers!”
“We have used Gravity Systems for our small accounting firm for many years. They are quick to reply when we have any issue arise and are always available to troubleshoot any problems we are experiencing. Highly recommend their services!”
“Working with the team at Gravity Systems relieves a lot of stress for our small business. Knowing that we have professional support from a team that can communicate effectively and keep our systems safe and efficient allows me to focus on my business. We have worked with Gravity for several years and look forward to many more…”
“I have been a client of Gravity Systems for many years and have been pleased and impressed by the quality of their services. They provide backup for all my contacts and for my calendar which has been critical at certain times. In addition, they have fixed problems with my email, with transferring data to new devices, etc., all done quickly and remotely. I recommend them without hesitation.”
Internal IT teams lose hours preparing laptops, installing software, and configuring settings for each new hire. These delays affect productivity and make onboarding feel disorganized.
Gravity Systems can instead send you pre-imaged laptops, desktops, or phones with all required applications already installed. Email, collaboration tools, and security settings are fully configured. New hires receive devices that are ready to use on day one.
You avoid setup errors and repetitive tasks. Your internal team stays focused, and new employees start strong without waiting for IT support.
New accounts are most at risk during the initial setup period. Passwords may be weak and new users may not yet know your organization’s secure sign-in practices. This creates an ideal window for unauthorized access.
Gravity Systems can help reduce your risks during this critical period by baking MFA implementation into your onboarding process.
Our team manages selection, policy design, configuration, and deployment. Every account receives protection from the moment it’s created. We are highly proficient with Microsoft 365, VPNs, Salesforce, Box, and other cloud tools.
You reduce early-stage risk while avoiding delays in user access.
Since 88% of American business owners are open to hiring remote workers, there’s a good chance that your business is considering the option.
However, new remote hires may struggle with unstable or insecure access to company resources. Without proper configuration, they could face delays connecting to files, business apps, or internal tools.
Gravity Systems can help you avoid that challenge. We configure secure VPN or MPLS access tailored to your company’s network and access policies. New employees connect to internal systems from any approved location without risking security
This solution isn’t just for remote work. It’s also helpful if your business hires employees at multiple offices.
Former employees who retain network access can pose a risk to your company’s data. Delaying deactivation leaves your IT systems open to unauthorized use, whether intentional or accidental.
Count on Gravity Systems to ensure that accounts are fully deactivated in good time.
We manage secure deactivation for accounts tied to email, VPNs, SaaS apps, MFA tools, and file storage. Access is revoked immediately after departure based on a clear, coordinated process.
Keep your data from falling into the wrong hands.
After an employee leaves, they’ll likely leave inactive accounts behind. These unused licenses continue to generate charges and expand the number of accounts with unnecessary access. Over time, this leads to higher costs and increased security risks.
So, let Gravity Systems audit and deactivate user licenses for Microsoft 365, antivirus tools, and industry-specific platforms during offboarding. This helps you reclaim paid seats and remove unneeded cloud subscriptions. Our process avoids billing surprises and supports license accuracy.
You control software costs and reduce the number of open access points.
New employees often run into login errors, email setup problems, or trouble accessing applications. These early roadblocks delay productivity and lead to frustration before work even begins.
Gravity Systems offers remote IT support services that can help your new hires with first-time logins, email configuration, and app access. Our trained professionals can resolve common onboarding problems quickly without involving your internal IT staff.
New hires get up and running with less friction, and your IT team stays focused on high-priority work.
Missing permissions and misconfigured apps often prevent new hires from using email, calendars, or shared files. These gaps create frustration and may force other employees to step away from their regular work to help your new hire.
Keep everyone productive by working with Gravity Systems. We set up and manage accounts across platforms like Microsoft 365, Google Workspace, and other essential tools. Our process includes antispam configuration, license assignment, mailbox rules, and calendar sharing. Each account is fully prepared before day one.
New hires gain access to what they need without disruption. Your internal teams avoid rework, and your employees communicate and collaborate without technical setbacks.
After an employee leaves, mishandling devices or cloud data can lead to data loss or unwanted access. Without a defined recovery process, teams may overlook files, skip backups, or delay remote actions that protect sensitive information.
Gravity Systems can manage the recovery, wiping, reimaging, or reassignment of company-owned devices based on your needs. Cloud-stored data is backed up or securely transferred before any account is shut down. Our process keeps your assets secure without making them inaccessible to current employees.
You keep important information organized and protected during offboarding. Former employees lose access, and your business retains full control over both hardware and data.
When an employee leaves, teams may lose visibility into key documents, emails can go unanswered, and collaborative tools may stop working. These disruptions create confusion and slow momentum.
Gravity Systems will support your team after an employee leaves by updating group memberships, setting up email forwarding, and restoring shared file permissions. This preserves access to team-owned resources and keeps communication flowing.
Managers and internal IT avoid the burden of tracking access gaps. Your team stays productive without delays, and transitions feel smooth instead of disruptive.
Let our team help yours make employee onboarding & offboarding more efficient without compromising IT security.
You should install software that supports the employee’s daily tasks while following your company’s IT policies.
Begin with the operating system, antivirus protection, and office productivity tools like Microsoft 365 or Google Workspace. Add communication apps such as Microsoft Teams or Slack, along with any industry-specific tools required for their role.
A remote management agent should also be included to allow updates, monitoring, and support from your IT team.
To prevent new hires from accessing restricted information, set up user accounts with role-based access controls.
Give them only the permissions they need for their job. Use group policies or identity tools like Microsoft Entra ID to manage access. Keep sensitive folders, apps, and systems behind security groups that limit visibility.
Review permissions regularly, especially during role changes, to make sure no one keeps access they no longer need.
The best way to provision cloud apps for new employees is by using an identity and access management tool. This allows you to assign apps based on roles and automate account creation.
You can apply security settings such as multifactor authentication during setup. This method reduces manual steps, improves consistency, and helps prevent mistakes that could delay access or expose sensitive data to the wrong users.
Disable their accounts through your identity provider to block access to email, cloud apps, and files. If they used company devices, lock or wipe them remotely using a device management system.
Transfer ownership of shared files and update group permissions to prevent disruptions. Review logs to check for any unusual activity that may require further action.
A secure way to handle account passwords after an employee leaves is to reset all passwords they may have known or used.
This includes shared accounts, admin credentials, and any third-party services. Remove their access from password managers or vaults. If possible, replace shared accounts with individual logins and enforce multi-factor authentication.
Document the changes and verify that all critical systems are now protected from unauthorized access.
